Circuit Court Clerk
Job Title: Circuit Court Clerk
Location: Sheridan County Circuit Court, Sheridan
Salary: $51,000 - $57,700
Closing Date: Open until Filled
The Sheridan County Circuit Court, located in Sheridan, Wyoming, seeks to hire a Clerk to prepare and process court documents, perform judicial procedures, and work with the court case management system. This position assists with the accounting and financial records of the court. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills.
Information about the Court and Community
The Sheridan County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases, as well as issues protection orders. Sheridan’s fabled western history and dramatic mountain vistas meet new west comfort and the serenity of wide-open spaces. Providing history with a view – from Main Street to the magnificent backdrop of the Bighorn Mountains – Sheridan offers modern hospitality with old-west charm.
Information about the Benefits Package
In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.
Information about the Position
This position involves a variety of complex work duties to manage all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following:
Customer Service
• Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email.
• Address and resolve issues and concerns raised by customers in a timely and effective manner.
• Processes, maintains and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals.
• Prepares, proofreads, edits, and mails out documents such as notices and final orders.
• Balance cash drawer by payment type and ensure accuracy in the case management system.
• May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested.
• Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects.
• Performs follow-up work after court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules.
• May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel.
• Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file.
• Prepares record checks by searching indexes and/or documents to obtain and verify information.
• Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence.
Knowledge, Skills & Abilities
This position requires an ability to:
• Professionally and courteously deal with people, including co-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
• Consistently demonstrates analytical ability, administrative skills, ingenuity, and independent judgment.
• Attend work on a regular basis, including arriving at work on time.
This position requires skills in:
• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with co-workers and others having any interactions with the Circuit Court.
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Operating a computer utilizing a variety of commonly used and specialized software applications.
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports.
This position involves knowledge of:
• Legal requirements for court operations and case processing.
• General office procedures; proper grammar, spelling, and punctuation. Proficient skill in typing, word processing, proofreading, and general filing.
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology.
• Principles and protocols for managing official documents and records.
• Principles of file and records management.
Physical Demands:
This position requires mobility to work in a typical office setting. The applicant must have the ability to:
• Use standard office equipment.
• Frequently stand and/or walk short distances.
• Read printed materials and computer screens.
• Communicate in person, over the phone, or virtually.
• Ability to attend work on a regular basis, including arriving at work on time.
• Ability to lift, up to 25 pounds.
• Occasional evenings and weekends may be required.
• Occasional travel.
Information about the qualifications and terms
Requires a high school diploma or GED equivalent with at least one (1) year of clerical experience.
Preference will be given to applicants who meet the requirements plus any of these preferred qualifications.
• Legal secretary experience.
• More than two (2) years of administrative or executive assistant experience.
• Bookkeeping experience.
Terms:
FLSA: Non-Exempt.
The Sheridan County Circuit Court is a State of Wyoming employer.
Applications. Interested applicants must submit a cover letter, resume, and completed Branch application for consideration. Click here to complete the application process online. The Branch also accepts email and mail submissions. Please use the downloadable application and return the completed form along with a cover letter and resume to Wyoming Supreme Court, Attn: Human Resources Manager, 2301 Capitol Avenue, Cheyenne, WY 82002; or via email to breedy@courts.state.wy.us.
Veterans. If you are a United States Armed Forces veteran, or the spouse of a veteran who was married to that veteran at the time of that person's death and receive survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.
EEO/ADA. The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
